Accounting Assistant

PivIT Global is on a mission to be the place IT teams go to learn how to build their network on their timeline and within their budget. We offer creative ways to source IT hardware, then maintain and service that hardware and the networks around them.

The next step in achieving our mission is to expand our accounting team. We are looking for a full-time Accounting Assistant to join us. Apply at the bottom of the page, or keep reading for more information. 

Who You Are:

-You are coachable and recognize the benefit of accountability

-You have attention to detail while working with a sense of urgency

-You enjoy being organized

-You get excited to learn new skills

-Being late bothers you

-You have a knack for discovering ways to make processes more efficient

-You desire a workplace that could be a fulfilling career, not just a job

-You prefer a high-growth company culture where you can dream about your upward career path

Job Details:

ACCOUNTING ASSISTANT (with emphasis in Accounts Payable)

Position Reports to: Accounting Manager

Qualifications:

• 1-3 years of entry level accounting or accounts payable experience
• Excellent verbal and written communications skills
• Ability to multi-task and work independently
• Detail-oriented with high standards for accuracy
• Proficiency in Microsoft Office Suite and ERP systems, with emphasis in Excel
• Strong interpersonal, organizational, and problem-solving skills

A/P Essential Duties:

• Enter vendor invoices daily in a timely and accurate manner, ensuring proper use of coding, terms, taxes, and supporting documentation
• Manage incoming vendor invoices and route to appropriate managers for approval prior to data entry
• Validate and enter employee expense reports
• Prepare monthly spreadsheet for credit card purchases, including obtaining invoice/receipt documentation and enforcement of company documentation requirements
• Work with vendors to resolve unbilled PO’s, invoice discrepancies, or outstanding debits/credits
• Own the new vendor setup process (ensure new vendors are setup properly in ERP system, such as payment terms, addresses, contacts) and that proper documentation is obtained, such as W9’s
• Work with Admin and Inventory teams to ensure vendor returns are properly entered
• Ensure consistent application of department policies and procedures
• Maintain professional and positive relationships with vendors
• Other duties as assigned

A/R Essential Duties:

• Assist Accounting Manager with accounts receivable tasks as needed
• Responsibilities may include:
  • Posting customer payments
  • Collecting on overdue invoices
  • Work with customers to resolve unpaid invoices, discrepancies, or invoice errors
• Own the new customer setup process (ensure new customers are setup properly in ERP system, such as payment terms, addresses, contacts) and that proper documentation is obtained, such as resale certificates, payment terms agreements
• Ensure consistent application of company policies and procedures
• Maintain professional and positive relationships with customers
• Other duties as assigned